1. Before you
print Address labels there is some preparation to be done and you have to pay
attention to the details to get it come out right. Here is how to proceed:
(1) Make sure everyone who is to get an
Address label is tagged.
(2) Make sure that none of these people are
accidentally marked as Not Living.
(3) Examine the Address screen for everyone
to be included in your printed list. Click their Address button -- it looks
like a house & telephone.
• Make sure the ‘Name’ field shows the
person’s name the way you want it printed on the Address labels.
• For married women you probably want the
‘Name’ field to show their married name, rather
than their maiden name.
• The ‘Sort String’ field is to sort the
list in alphabetical order by surname. It should be entered in the order
Surname, Given name.
• For married women you probably want the
‘Sort String’ to show their Married Surname, Given Name.
• Make sure the address is filled in
correctly
• Click the Tag box in the lower right
corner and Save.
2. Click on
Reports on the menu bar and select All Reports (Books and others) and then
click Address Labels:
(1) Select the ‘Who to Print’ tab and set
the following options:
• Address Type = ‘Mailing addresses’
• Sort Order = ‘Address Sort String’
• Check mark the box 'Include only tagged
addresses'
• Categories to Print = 'Any checked or
not'
(2) Select the ‘What to Print’ tab and check
mark the following options
• ‘Name’; ‘Address 1’; ‘Address 2’;
‘City, St, Postal’. If you are mailing outside the US also check ‘Country’.
• Check 'Remove blank lines'
• In the lower right corner of the
Address Labels screen select 'Text file' and uncheck 'With quotes' and 'Group
fields on one line'
• Click the Create button in the upper
right corner, give the list file a name and make note of where it is being
saved. When prompted to view the finished report, click Yes.
3. Proof read the
list and correct it as needed by going back through step 1-3.
