How to add pictures in Legacy
There is a free video demonstration showing how to add pictures at http://www.legacyfamilytree.net/videos/beg8/LegacyForBeginners.html. After the short Introduction has played, you can mouse-over the left side and click Multimedia on the popup menu.
1. To open the Media Gallery, click the 
Media Gallery button in either Family View or in the individual's Information screen.
2. To add a picture, first click the Add Media... button and then select Picture from the drop-down menu to open the Load Picture window.
3. Legacy's Load Picture window is a standard Windows screen. By default, media are saved to Documents in the Legacy Family Tree\Media folder.
4. Simply select your picture and click Open. The picture will now appear in the Display Picture screen, where you can give it a caption, date and add descriptive details.
If you attach pictures that are on your jump drive or a CD, it has to be inserted for Legacy to display them. You can copy your pictures from the jump drive to the [Documents]\Legacy Family Tree\Media folder on your hard drive. That way, your jump drive does not have to be inserted in order for Legacy to access the Media.
Tip 1 - Media File Names:
Consider naming your pictures and documents in a way that describes at a glance who they belong to and what they are about. Each media file should have it's own unique name. In the following example, pictures and documents are named in this order:
Surname, Given Name - Brief description of image or document - Year (for example, Goldberg,Samson-Census-1860.jpg)
This simple naming convention automatically groups all like surnames, with given names following, together in the Media window. Finding all of the media files that belong to a specific person is snap because they are all grouped together
Tip 2 - Sorting Media:
You can use the window column headers Name, Type, Size and Date modified to sort your media in a variety of useful ways. For example:
• Clicking on the Name column header will sort your media alphabetically and a second click will reverse sort order. The small up or down arrow at the top of the column header indicates the sort order.
• Clicking on the Type column header will group your media by file type (for example, all Adobe Acrobat files (PDFs), JPG files and all Word files will be together).
• Or you can find out which picture or document was added/edited most recently by clicking the Date modified header and reversing the sort order.
• Or you can easily spot overly-large files that may needed to be edited and saved to a smaller file size by clicking the Size column header.
Tip 3 - Showing Thumbnails:
To view the files as thumbnails, first click the View-More Options button in the upper right corner and then select one of the icon options (medium, large, extra large).
In the screen shot below, the slider/selector is set on Extra Large Icons so you can see a thumbnail image of the media files.
Tip 4 - What Never To Do:
It's a very bad idea to name media files by RIN number, because RIN numbers can change. Although RINs are unique, they are not permanently fixed. Deleting individuals and merging duplicate individuals leaves numbering gaps in the family file (abandoned RINS). The next time you add a new person to Legacy or import a GEDCOM file, the abandoned RINs can be re-used. If you renumber your RINs to fill in gaps, some RINs will also change. The RIN sequence of the family file will then no longer be exactly what it had been. That media file you named RIN1743-GraveMarker.jpg five years ago might not belong to the current person with RIN 1743 today. In addition, if you have more than one family file, the people in them also have RIN numbers. You can see where this is leading.... If you must use a number, we recommend the User IDs, which don't change and can be anything you want.
We actually had a technical support situation where a user had organized her media files so that each person had their own media sub-folder, but named only with an RIN number. To make matters worse, media file names were not unique. Like media files were named alike, such as marriagecertificate.jpg and were only differentiated by the numbered sub-folder they were in. Then after a computer crash, the media had to be restored and relinked on a new computer. There were actually 47 media files all named marriagecertificate.jpg, but they belonged to different people.
In addition, some of the RIN numbers had changed over time. Now multiply this nightmare by thousands people in the family file, scores and scores of them each having media files with non-unique names, such as birthcertificate.jpg, deathcertificate.jpg, marriagecertificate.jpg and 1880census.jpg, and on and on. We were not able to help the Legacy user and could only tell her to open each of her 270+ media files in a photo editing program, determine who they belong to, rename media files and then relink them in renamed media folders. It probably tooks weeks, if not months, to sort out the hundreds of media file and sub-folder naming disasters. Please carefully think about how you name media files and media sub-folders, and what might happen if you have to move them to another computer in the future.
